Start for free
Language: EN

Accounting and invoicing for IT freelancers

Hourly rate, day rate, maintenance contract: IT freelancers bill by time and for clients in several countries. Saldiqo records your hours, writes the invoice from them and knows the reverse charge for clients in the EU.

Updated:

What comes up for IT freelancers

Billing by time

Hours and days have to go to the project, the client and the invoice. If you carry the time in your head, the month-end invoice is imprecise.

Recurring amounts

Maintenance and support contracts, hosting and licences run monthly or yearly. The invoice is the same every time.

Clients in several countries

A startup in Berlin, an agency in Vienna, a group in Amsterdam: different rules apply per client and country, and the invoice has to show that.

Subscriptions and tools

Cloud, developer tools, software, domains: running costs are many small invoices, often in foreign currency.

How Saldiqo helps

  • Time tracking with start and stopTime runs along, you assign it to client and project. The invoice line comes from it.
  • Invoice from recorded timeYou bundle open time per client into one invoice with a click.
  • Maintenance contract as a recurring invoiceMonthly flat fees and yearly licences are created by a recurring invoice on a fixed date.
  • Tax type for abroadFor businesses in other EU countries you choose reverse charge, and Saldiqo writes the note on the invoice. For other cases you clear with your tax adviser which tax type fits.
  • Receipts and paymentsPhotograph the receipt with your phone, upload the bank statement, and Saldiqo matches payments to invoices.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Software development, 18 hours
  • Code review and architecture consulting, 4 hours
  • On-call retainer, October
  • Maintenance contract, October
  • Re-invoiced hosting and licences as per receipt
  • Travel costs at cost

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I track hours and turn them into an invoice?

Yes. Saldiqo has time tracking with start and stop, open time per client and the invoice from time.

How do I bill clients in other EU countries?

You choose the tax type on the invoice, for example reverse charge. Saldiqo adds the note. Which rule applies to the client, you clear with your tax adviser.

Is there a login for my tax adviser?

Yes. You invite your tax adviser with their own login. They see your figures without changing anything and can pull exports.

Do IT freelancers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do IT freelancers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should IT freelancers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

Start for free

This page for other countries

Niches in this industry

More industries

All industries

As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.