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Accounting and invoicing for IT administrators

Support contracts, networks, backups, hardware procurement and licences: an IT service provider looks after small firms with monthly contracts and supplies devices and software. Saldiqo creates monthly invoices, re-invoices hardware and licences and records call-out times.

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What comes up for IT administrators

Small firms, ongoing care

Medical practices, law firms and tradespeople pay a monthly amount for support and maintenance.

Hardware and licences

Computers, network, backups and software licences are procured and re-invoiced.

On-site call-outs

Travel, duration and material are billed per call-out.

How Saldiqo helps

  • Recurring invoice for supportMonthly contract on schedule.
  • Re-invoice hardwareReceipt as an expense, line with a mark-up.
  • Call-out by timeHours with start and stop, travel as a line.
  • Licences as recurring invoicesYearly licences on schedule.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Support contract, November, up to 5 hours
  • On-site call-out, hours
  • Call-out charge
  • Laptop re-invoiced as per receipt
  • Microsoft 365 licences, quarter
  • Backup set-up, flat fee

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill support contracts automatically?

Yes. A recurring invoice per client creates the invoice on schedule.

How do I re-invoice hardware?

You record the receipt as an expense and bill it with a mark-up as a line.

Do IT administrators in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do IT administrators in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should IT administrators keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.