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Accounting and invoicing for tutoring and training providers

School fees, course fees, single lessons, corporate training: whoever teaches bills in blocks. Saldiqo issues invoices for whole courses at once, books instalments cleanly and shows which participants are still open.

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What comes up for tutoring and training providers

Invoices in blocks

At the start of a course 15, 40 or 200 participants need their invoice. By hand that is an afternoon of typing with a risk of errors.

Instalments and contracts

School fees and longer courses are paid monthly. Every instalment must land on time as an invoice with the parents or participants.

Private and business

Parents pay for single lessons, companies book training for teams. Both expect an invoice, but with different details and payment terms.

Cancellations and refunds

Whoever cancels before the course starts gets a correction. It has to match the original invoice without overwriting a document.

How Saldiqo helps

  • Invoice run for courses and school feesUpload the participant list as CSV and Saldiqo creates all invoices as drafts. After checking, you finalise them together.
  • Recurring invoices for instalmentsMonthly school fee instalments are created by a recurring invoice on a fixed date.
  • Corporate training with a depositQuote, deposit invoice and final invoice guide you through the job.
  • Reminders with deadlinesAfter the bank statement you see open invoices and send payment reminders with one click.
  • Credit note on cancellationA cancellation or credit note stays linked to the original invoice.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Course fee English B1, 12 sessions
  • School fee for October
  • Single maths lesson, 60 minutes
  • Exam preparation, intensive weekend
  • In-house training for 12 people, one day
  • Teaching materials as per receipt

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I create invoices for whole courses at once?

Yes. With an invoice run you create all invoices as drafts from a CSV file, check them and finalise them together.

How do I bill instalments?

With a recurring invoice per participant. It is created on a fixed date, and you stop it with a click on cancellation.

Do I have to show VAT on courses?

That depends on your organisation and your country. Some educational services are exempt, others are not. You clear that with your tax adviser, and in Saldiqo you set the matching rate per line.

Do tutoring and training providers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do tutoring and training providers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should tutoring and training providers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.