Start for free
Language: EN

Accounting and invoicing for retailers

In the shop customers pay at the till. Beside that there are business customers with an invoice, orders on call, returns and many suppliers with their own payment terms. Saldiqo takes over that part and keeps purchasing and payments in hand.

Updated:

What comes up for retailers and specialist shops

Till and invoice side by side

Walk-in customers pay through the till. Companies, clubs and public bodies order on invoice, often with a delivery note and a payment term.

Purchasing from many suppliers

Every supplier has its own invoices, due dates and discounts. Without an overview you pay too early or too late.

Items and prices

Hundreds of items with numbers, units and prices should be right in every quote and invoice without retyping them.

Returns and credit notes

Customers bring goods back, and every return needs a correction to the original invoice.

How Saldiqo helps

  • Item masterYou create items with number, unit and price once and add them to quotes and invoices with a click.
  • Quote, delivery note, invoiceFor business customers the quote becomes the order confirmation, the delivery note and the invoice, all linked.
  • Supplier invoices with due datesYou record purchase invoices with their due date. Open invoices can be bundled into a batch payment file for online banking.
  • Credit note on returnThe correction stays linked to the original invoice.
  • Cost centre per branchAssign income and expenses to branches and compare them in the report.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Items as per order, delivered to the company address
  • Made to measure, flat fee
  • Shipping and packaging
  • Credit note: return of two items
  • Gift voucher, issued
  • Set-up and briefing on site

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Does Saldiqo replace the shop till?

No. Saldiqo is not a till system. Cash sales in the shop belong in a till that meets the rules of your country. Saldiqo handles invoices, delivery notes, reminders and expenses.

Is there an item master?

Yes. You create items with number, unit, price and tax rate once and insert them into quotes and invoices.

Can I evaluate several branches separately?

Yes, with cost centres. You assign income and expenses to a branch and see the report per branch.

Do retailers and specialist shops in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do retailers and specialist shops in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should retailers and specialist shops keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

Start for free

This page for other countries

Niches in this industry

More industries

All industries

As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.