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Accounting and invoicing for service businesses

Caretaking, removals, courier, repairs: service businesses bill jobs, often by the hour and often for companies and private customers at once. Saldiqo writes the invoice from the time, reminds late customers and shows what is still open at month end.

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What comes up for service businesses

Jobs between two appointments

The invoice is often written in the evening or on the road. It has to be quick and right the first time.

Private and business

Private customers pay at once or not at all, companies on terms. Both need different invoice details and deadlines.

Vehicle and material

Fuel, tools, material and repairs run constantly and have to be captured as expenses.

Payment behaviour

Small amounts are quickly forgotten. Whoever does not follow up regularly gives away turnover.

How Saldiqo helps

  • Invoice from recorded timeRecord hours with start and stop and create the invoice line from them.
  • Regulars with recurring invoicesYou bill fixed jobs with a recurring invoice on schedule.
  • Receipts from the vehiclePhotograph the receipt with your phone and capture it as an expense.
  • Remind with one clickPayment reminder and reminder levels with deadlines, straight from the open invoice.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • On-site job, hours
  • Call-out charge
  • Material as per receipt
  • Monthly flat fee for care, November
  • Weekend surcharge
  • Disposal

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill by the hour?

Yes. You record time and create the invoice line from it.

How do I remind late customers?

From the open invoice you send a payment reminder with one click and later the reminder levels with a deadline.

Do service businesses in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do service businesses in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should service businesses keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.