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Accounting and invoicing for gardening and landscaping

Garden care on subscription, new landscaping, paving, tree felling and winter service: landscapers have regulars with repeat work and projects with stage invoices. Saldiqo creates care invoices as a series, issues stage invoices for new gardens and records plants, material and machines.

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What comes up for gardening and landscaping firms

Care on subscription

Lawn, hedges and beds are cared for regularly. The invoice comes monthly or per visit.

New gardens as projects

Terrace, fence and planting need planning, material and weeks of work. Stage invoices secure upfront costs.

Machines and season

Mowers, brush cutters and vehicles are purchases. In winter there is winter service instead of care.

How Saldiqo helps

  • Care as a recurring invoiceMonthly or per season on schedule.
  • New garden with stage invoicesQuote, stage invoices, final invoice.
  • Material and plantsReceipts by phone photo, cost centre per job.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Garden care, May, 3 visits
  • Paving a terrace, 28 square metres
  • Tree felling and disposal
  • Plants as per delivery note
  • Winter service, flat fee for November
  • Stage invoice 40 % at start

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill garden care automatically?

Yes. A recurring invoice per client creates the invoice on a fixed date.

Can I show labour and material separately?

Yes. Both as separate lines. For private clients labour costs can be claimed for tax if shown separately.

Do gardening and landscaping firms in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do gardening and landscaping firms in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should gardening and landscaping firms keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.