Accounting and invoicing for courier services
Express runs, regular rounds for pharmacies and practices, special trips and collective invoices: couriers drive many single jobs for a few regular clients. Saldiqo writes collective invoices per client and month, records vehicle, fuel and insurance and shows which rounds pay off.
What comes up for courier services
Many small trips, one invoice
A client has 80 trips a month. They want one invoice with a statement.
Fixed rounds
Pharmacies, labs and practices are served daily at fixed prices.
Vehicle and insurance
Fuel, maintenance, tolls and insurance decide the margin.
How Saldiqo helps
- Collective invoice per monthTrips as lines.
- Fixed rounds as a recurring invoiceMonthly flat fee on schedule.
- Cost centre per roundIncome and costs per round.
- Record vehiclesReceipts for fuel and maintenance.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Express run within town, as per job slip
- Pharmacy round, November, 22 days
- Special trip at the weekend
- Waiting time, hours
- Tolls re-invoiced as per receipt
- Credit note: trip billed twice
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I write a collective invoice?
You create a job with all trips as lines and create the monthly invoice from it.
Can I bill fixed rounds automatically?
Yes. A recurring invoice creates the invoice on a fixed date.
Do courier services in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do courier services in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should courier services keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.