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Accounting and invoicing for agencies

Pitch won, project started, freelancer hired, media budget spent: an agency bills in projects and needs income and expenses for every project. Saldiqo takes you from the quote through stage invoices to the final invoice and shows what is left per project.

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What comes up for agencies

Projects instead of single invoices

Concept, delivery, rounds of changes, sign-off: a project runs for months and is billed in stages. In the end everything has to match the quote.

Re-invoicing third-party costs

Print, media budget, stock images, freelancers: you advance costs and bill them to the client. Without allocation you do not know at the end of the project what was earned.

Retainers and flat fees

Ongoing care is billed monthly. The invoice repeats, but the payment still has to be checked.

Team and tax adviser

Several people in the agency work with invoices. Who may see and change what should be clearly regulated.

How Saldiqo helps

  • Stages and final invoiceYou issue milestones as stage or part invoices straight from the quote. The final invoice deducts them automatically.
  • Cost centre per client or projectAssign invoices, expenses and receipts to a project and see in the report what it brings in and costs.
  • Record third-party costsYou record receipts and invoices from service providers as expenses with the same cost centre as the project.
  • Retainer as a recurring invoiceThe monthly invoice is created on a fixed date without writing it each time.
  • Roles in the teamTeam members and tax adviser get their own logins with their own rights.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Concept and strategy, flat fee
  • Campaign delivery, milestone 2 of 3
  • Re-invoiced print costs as per receipt
  • Freelancer fee, passed through
  • Retainer for November
  • Rounds of changes by effort, hours

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill projects with stage invoices?

Yes. You create stage or part invoices straight from the quote. The final invoice deducts them.

How do I see whether a project makes a profit?

With cost centres. You assign invoices and expenses to a project and see the report per cost centre.

Are there roles for my team?

Yes. You invite team members and your tax adviser with their own logins and their own rights.

Do agencies in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do agencies in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should agencies keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.