Accounting and invoicing for content agencies
Blog posts, videos, photos, newsletters and social media material: a content agency delivers quantities for many clients, often with an editorial plan and fixed monthly quotas. Saldiqo bills quotas, deducts unused parts and shows effort and return per client.
What comes up for content agencies
Quotas instead of unit prices
A client books ten articles and four videos a month. What is not delivered is not billed, or it expires.
Many freelancers
Writers, photographers and editors work on commission. Their invoices are expenses and partly pass-through items.
Revisions and approvals
Every approval round costs time. Whoever does not record it prices too low.
How Saldiqo helps
- Quota as a recurring invoiceThe monthly quota as a line, with adjustments to the delivered quantity in the invoice.
- Record freelancersFreelancers’ invoices as expenses with the client’s cost centre.
- Time trackingRecord effort for revisions and coordination to evaluate or bill it.
- Cost centre per clientEvaluate income, freelancer costs and time per client.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Content package November: 8 articles, 2 videos
- Additional article, 1,500 words
- Editing and approval, hours
- Freelance writer fee, passed through
- Photo shoot for the blog, half a day
- Newsletter copy, four issues
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
Can I bill quotas automatically?
Yes. A recurring invoice per client creates the monthly package, and you adjust the delivered quantity in the invoice.
How do I re-invoice freelancer costs?
You record the invoice as an expense with the client’s cost centre and re-invoice it as a line.
Do content agencies in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do content agencies in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should content agencies keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.