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Accounting and invoicing for SEO agencies

Audits, content, link building, technology and monthly care: an SEO agency earns from consulting, retainers and projects, and success shows late. Saldiqo writes the invoices for audit and monthly packages, re-invoices tools and copy and shows per client how much time the care costs.

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What comes up for SEO agencies

Project and retainer

An audit is a project with a clear scope, the care afterwards a retainer. Both need their own invoices.

Tools and content

Licences for analysis tools, copy from freelancers and link costs run along, some belong to the client.

Success takes time

SEO works after months. Whoever bills on time and traceably during that time avoids arguments about the effect.

How Saldiqo helps

  • Audit with a depositQuote for the audit, deposit at the start, final invoice at handover.
  • Retainer as a recurring invoiceSaldiqo creates the monthly care on a fixed date.
  • Time tracking per clientRecord effort per client and evaluate whether the care pays for itself.
  • Re-invoicingYou record content and tools as expenses and re-invoice them.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Technical SEO audit, report and action plan
  • Monthly care November, 15 hours
  • Content creation, 4 articles
  • Tool licence re-invoiced as per receipt
  • Keyword research and topic plan
  • Workshop for the client team, half a day

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill audit and care separately?

Yes. The audit runs as a project with a quote and deposit, the care as a recurring invoice.

How do I bill hours?

You record time per client and take it into the invoice as a line.

Do SEO agencies in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do SEO agencies in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should SEO agencies keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.