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Accounting and invoicing for PR agencies

Press work, crisis communication, events and media monitoring: a PR agency bills by the hour, by retainer and by project. Saldiqo creates monthly invoices, re-invoices third-party services such as clipping or mailing and shows per client where the hours go.

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What comes up for PR agencies

Hours as the main service

Consulting, copy, press contact and coordination can be counted in hours. Clients expect a traceable statement.

Retainer plus project

Ongoing press work on a retainer, plus projects such as a launch, a trade fair or a crisis.

Third-party services

Clipping, distribution lists, events and graphics are costs that you re-invoice.

How Saldiqo helps

  • Time tracking and statementRecord hours per client and task and take them into the invoice as lines.
  • Retainer as a recurring invoiceMonthly flat fee on a fixed date.
  • Projects with a depositQuote, deposit, final invoice.
  • Re-invoice third-party servicesRecord receipts as expenses with the client’s cost centre and re-invoice them.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Press work, monthly flat fee November
  • Consulting and coordination, hours
  • Press release, copy and distribution
  • Clipping service as per receipt
  • Press conference, organisation and support
  • Crisis communication, standby per day

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I send an hours statement?

You record time per client and take it into the invoice as lines.

How do I re-invoice third-party services?

You record the receipt as an expense with the client’s cost centre and re-invoice it as a line.

Do PR agencies in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do PR agencies in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should PR agencies keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.