Accounting and invoicing for florists
Weddings, funeral flowers, weekly deliveries for hotels and practices: beside the counter a flower shop writes many invoices to businesses and private customers. Saldiqo writes them, matches the payments and collects your wholesale receipts.
What comes up for florists
Two businesses under one roof
At the counter most people pay in cash or by card, and your till books that. Beside it you write invoices: for weddings and funerals, for decoration at companies and for weekly deliveries to hotels, practices and law firms. That second side is what runs in Saldiqo.
Jobs with a deposit
A bridal bouquet and table decoration are ordered weeks ahead. You need a quote, a deposit and, at the end, a final invoice that deducts the deposit again.
Many small purchase receipts
Wholesale market, nursery, vases, ribbons, floral foam: the receipts pile up in your jacket pocket. If you do not capture them regularly, you hunt for them at the end of the quarter.
A season with peaks
Mother’s Day, Valentine’s Day and All Saints bring a large share of the yearly turnover within days. In those weeks neither invoicing nor payment follow-up should pile up.
How Saldiqo helps
- From quote to final invoiceA quote turns into a deposit invoice with one click. The final invoice deducts the deposit automatically.
- Weekly delivery as a recurring invoiceThe flowers for the hotel arrive every week? A recurring invoice creates the invoice on a fixed date.
- Delivery note and invoice from one jobBusiness customers get a delivery note with the delivery, and the invoice is created from the same job.
- Receipts from the wholesale marketPhotograph the receipt with your phone and capture it as an expense, still in the car park.
- Tick off paymentsUpload your bank statement. Saldiqo matches payments to invoices, you see who is still open and send a reminder with one click.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Bridal bouquet as agreed, flat rate
- Table decoration for twelve tables
- Funeral wreath with ribbon and lettering
- Weekly flowers for reception, four weeks
- Delivery and set-up at the venue
- Hired vases, returned after the event
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
Does Saldiqo replace my till?
No. Saldiqo is not a till system. Cash sales at the counter belong in a till that meets the rules of your country. Saldiqo handles what runs beside it: invoices, deposits, reminders and expenses.
How do I bill deposits for weddings?
You write the quote, turn it into a deposit invoice and, after the event, into the final invoice. It deducts the deposits already paid and shows the remaining amount.
Can small businesses use Saldiqo?
Yes. If your flower shop is exempt from VAT, Saldiqo adds the matching note to the invoice and shows how much room is left until the limit. The limit that applies is listed above for your country.
Do florists in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do florists in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should florists keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.