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Accounting and invoicing for consultants and coaches

A fee by time, a workshop with a prepayment, a retainer for three months: consultants and coaches rarely have two identical jobs. Saldiqo keeps quotes, invoices and payments together, even when you run several companies.

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What comes up for consultants and coaches

Different fee models

Hourly rate, day rate, flat fee, success fee: each model needs its own presentation on the quote and the invoice.

Prepayment and instalments

Coaching packages and workshops are often paid upfront, larger projects in instalments. The final invoice has to make that traceable.

Fixed monthly amounts

A retainer brings planned income but needs an on-time invoice every month.

Several businesses

Many consultants have a company or a second line next to their sole trader business. Each needs its own books, but not its own software.

How Saldiqo helps

  • Quote by fee modelYou create services as items: hour, day, package. The quote is built from these blocks.
  • Time tracking and invoice from timeIf you bill by effort, you record the time and create the invoice from it.
  • Retainer as a recurring invoiceThe monthly invoice is created on a fixed date, without writing it anew each time.
  • Deposit and final invoiceYou issue prepayments from the quote, and the final invoice deducts them automatically.
  • Several companies, one loginSwitch between your companies and invite team and tax adviser with their own rights.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Strategy consulting, 6 hours
  • Full-day workshop, up to 12 participants
  • Coaching package, 5 sessions
  • Retainer, October
  • Preparation and follow-up, flat rate
  • Travel costs at cost

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill by time and with flat fees?

Yes. You create hourly, daily and package rates as items and mix them in one quote or invoice.

How do I bill coaching packages with prepayment?

With a deposit invoice from the quote. The final invoice deducts the prepayment and shows the rest.

Can I manage several companies?

Yes. Several companies run under one login, each with its own books and its own invoice numbers.

Do consultants and coaches in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do consultants and coaches in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should consultants and coaches keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.