Accounting and invoicing for mediators
Mediation, team conflicts, separation and inheritance cases: mediators bill sessions by the hour and often split the costs between several parties. Saldiqo writes invoices to several recipients, records room rent and training and reminds politely on open items.
What comes up for mediators
Several parties
The costs of a mediation are usually shared between two sides. Each gets their invoice.
Sessions by the hour
Duration and number of sessions are not certain in advance.
Discretion
Service descriptions stay neutral.
How Saldiqo helps
- An invoice per partyOne invoice per party with their share.
- Time trackingRecord session length and bill it.
- Neutral descriptionService as an item with a general name.
- Room rent and trainingReceipts by phone photo.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Mediation session, 90 minutes, share party A
- Mediation session, 90 minutes, share party B
- Preparation and follow-up, hours
- Room rent as per receipt
- Final agreement, flat fee
- No-show fee for short-notice cancellation
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I split costs between several parties?
You write one invoice per party with their share. Both name the same case in the description.
How neutral can the service description be?
You choose the item name freely, for example advisory session.
Do mediators in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do mediators in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should mediators keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.