Accounting and invoicing for energy consultants
Energy certificates, retrofit roadmaps, grant advice and construction support: energy consultants sell reports and support, often to private owners who apply for grants. Saldiqo writes invoices with service packages, issues stage invoices and records travel and software.
What comes up for energy consultants
Packages for private owners
Energy certificate, advisory report and support are sold as a package.
Grants
Clients apply for subsidies. The invoice has to show services so that the application is possible.
On-site appointments
Walk-throughs, measurements and trips are effort that belongs to the invoice.
How Saldiqo helps
- Packages as itemsEnergy certificate, retrofit roadmap, support.
- Stage invoices for supportQuote, stage invoice, final invoice.
- Record tripsReceipts for travel and parking.
- Record softwareLicences as subscriptions.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Energy certificate, residential building
- Retrofit roadmap with report
- Construction support, hours
- Site walk-through, flat fee
- Grant advice, hours
- Travel costs as per receipt
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
Can I show lines for grant applications separately?
Yes. Services as separate lines. What details an application requires you clear with the funding body.
How do I bill construction support?
With stage invoices by progress from the quote.
Do energy consultants in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do energy consultants in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should energy consultants keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.