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Accounting and invoicing for web agencies

Website, shop, maintenance, hosting and support: a web agency earns from projects, from the operation afterwards and from licences it passes on. Saldiqo writes project invoices with milestones, creates maintenance contracts as recurring invoices and shows which clients cost how much time.

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What comes up for web agencies

Project, then operation

First the launch, then maintenance, hosting and updates. Invoices change from project to subscription.

Licences and domains

Themes, plugins, domains and certificates run yearly and are passed on to clients.

Extras and support

Change requests outside the quote should be billed by effort, with traceable time.

How Saldiqo helps

  • Milestones as stage invoicesConcept, design, build, launch as stage invoices from the quote.
  • Maintenance as a recurring invoiceSaldiqo creates hosting and maintenance monthly or yearly.
  • Time tracking for supportRecord hours per client and bill by effort.
  • Re-invoice licencesRecord domains, plugins and certificates as expenses and re-invoice them.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Website relaunch, milestone 2 of 4
  • Maintenance and updates, November
  • Hosting, year 2027
  • Domain renewal re-invoiced as per receipt
  • Support by effort, hours
  • Shop integration, flat fee

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

How do I bill a project with milestones?

With a quote, stage invoices per milestone and a final invoice.

Can I bill maintenance contracts automatically?

Yes. A recurring invoice creates the invoice on a fixed date, monthly or yearly.

Do web agencies in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do web agencies in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should web agencies keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.