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Accounting and invoicing for branding agencies

Brand strategy, naming, logo, corporate design and style guide: a branding agency bills in phases and delivers rights. Saldiqo splits the project into stage invoices, runs the final invoice and records licences for fonts and photos as expenses.

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What comes up for branding agencies

Projects in phases

Analysis, strategy, design, artwork, style guide: each phase is signed off and partly paid.

Rights and licences

The client gets usage rights, the agency buys fonts and photos with its own licences.

Long payment terms

Large brands pay after 30, 60 or 90 days. Until then the invoices have to stay in view.

How Saldiqo helps

  • Stage invoices by phaseQuote with phases, stage invoices straight from it, final invoice deducts them.
  • Rights as a lineUsage rights with duration and territory as a separate line.
  • Record licencesLicence and stock costs as expenses with the project’s cost centre.
  • Reminders on long termsKeep open invoices in view and send a payment reminder with one click.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Brand strategy and positioning, phase 1
  • Logo and corporate design, phase 2
  • Style guide and artwork, phase 3
  • Usage rights, unlimited in time and territory
  • Font licence re-invoiced as per receipt
  • Stage invoice 30 % on commissioning

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

How do I bill a project in phases?

With a quote, stage invoices per phase and a final invoice that deducts the stages.

How do I handle licences?

You record the receipt as an expense with the project’s cost centre and re-invoice it if needed.

Do branding agencies in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do branding agencies in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should branding agencies keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.