Accounting and invoicing for estate agents
Commission on completion, valuations, brochures and lettings: agents have few, high invoices with commission on the purchase price or monthly rent and long payment terms. Saldiqo writes commission invoices with property and percentage, reminds on open items and records portals, photographers and advertising.
What comes up for estate agents
Few, high invoices
A commission is often several thousand euros. Invoicing and payment receipt are critical.
Costs per property
Portal adverts, photographers, brochures and drone shots belong to one property.
Valuations and advice
Next to commission there are valuation reports, advice and property management as services of their own.
How Saldiqo helps
- Commission invoice with propertyProperty, percentage and amount in the description.
- Cost centre per propertyExpenses and income per property.
- RemindersKeep open items in view.
- Property management as a recurring invoiceMonthly management fee on schedule.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Agent commission, 12 Sample Street, 3.57 % of purchase price
- Valuation report, flat fee
- Brochure creation and photos
- Portal advert re-invoiced as per receipt
- Management fee, November
- Viewing service, hours
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I write a commission invoice?
You create the commission as an item with an amount and name property and percentage in the description.
Can I evaluate costs per property?
Yes, with cost centres per property.
Do estate agents in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do estate agents in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should estate agents keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.