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Accounting and invoicing for phone and computer repair

Screen replacement, battery, data recovery, business IT and used devices: repair shops bill spare parts, labour and diagnosis and sell accessories and used devices on the side. Saldiqo writes repair invoices, records parts from the wholesaler and shows business customers with collective invoices.

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What comes up for phone and computer repair shops

Parts and labour

Screen, battery, board and labour time appear separately on the invoice.

Warranty and returns

Whoever brings a device again gets a warranty on the repair. Refunds need a correction.

Business customers

Practices and offices have several devices repaired and want a collective invoice.

How Saldiqo helps

  • Invoice with parts and labourItems with price, labour time as a line.
  • Collective invoice for companiesSeveral devices on one invoice.
  • Record partsInvoices from the wholesaler with due dates.
  • Credit noteFor warranty and refunds, linked to the invoice.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Smartphone screen replacement, part and labour
  • Laptop battery replacement
  • Data recovery by effort, hours
  • Diagnosis, flat fee
  • Accessories as per receipt
  • Credit note: refund

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Does Saldiqo replace the shop till?

No. Saldiqo is not a till system. Cash sales belong in a till that meets the rules of your country.

Does Saldiqo support the margin scheme for used devices?

No. Saldiqo does not know the margin scheme. You clear that with your tax adviser.

Do phone and computer repair shops in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do phone and computer repair shops in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should phone and computer repair shops keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.