Accounting and invoicing for music schools
One-to-one lessons, group courses, instrument rental, concerts and teachers’ fees: a music school has many pupils with fixed monthly fees and freelance teachers paid by the hour. Saldiqo creates the fees as a series, records fees and sheet music and bills concerts and rental.
What comes up for music schools
Fixed fees
One-to-one lessons are billed monthly. The amount stays the same, apart from holidays.
Freelance teachers
Teachers get a fee by the hour. The billing has to match the pupils’ fees.
Rental and concerts
Instruments are rented out, concerts and recitals organised.
How Saldiqo helps
- Recurring invoice per pupilMonthly fee on schedule.
- Record feesTeachers’ invoices with a cost centre per subject.
- Rental as a seriesMonthly rental fee on schedule.
- Concerts by invoiceEntry or fee as lines.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Piano one-to-one, November, 4 lessons
- Guitar group course, quarter
- Instrument rental, month
- Sheet music re-invoiced as per receipt
- Concert fee
- Credit note: cancelled lesson
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
Can I bill fees for many pupils automatically?
Yes. A recurring invoice per pupil creates the invoice on a fixed date.
How do I handle cancelled lessons?
With a credit note or a credit in the next invoice.
Do music schools in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do music schools in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should music schools keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.