Accounting and invoicing for tutors
Single lessons, groups, exam preparation, online tutoring and holiday courses: tutors have many pupils with fixed slots and parents who pay monthly. Saldiqo creates monthly invoices as a series, bills lessons and shows the turnover limit so that the tax question is settled before it matters.
What comes up for tutors
A monthly invoice to parents
Parents pay monthly for fixed weekly hours. The invoice repeats.
Cancelled and moved lessons
Pupils cancel. Whoever does not bill cleanly gives away fees.
Part-time and the turnover limit
Many tutors work next to study or a job and sit close to the exemption limit.
How Saldiqo helps
- Recurring invoice per pupilMonthly invoice on schedule.
- Record lessonsCount lessons held and account for them in the invoice.
- Turnover limit in viewSaldiqo shows how much turnover is still free.
- Online tutoringThe same invoice, without travel.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Maths tutoring, November, 4 hours
- English single lesson, 60 minutes
- Group tutoring, 3 pupils, month
- Exam preparation, intensive week
- No-show fee for short-notice cancellation
- Material as per receipt
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
Can I create monthly invoices automatically?
Yes. A recurring invoice per pupil creates the invoice on a fixed date.
How do I handle cancelled lessons?
With a no-show fee as a line, depending on the agreement, or a credit in the next invoice.
Do tutors in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do tutors in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should tutors keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.