Accounting and invoicing for language schools
Term courses, intensive weeks, company courses, exam preparation and online lessons: a language school has private payers, corporate customers and funding bodies as clients. Saldiqo creates course invoices by invoice run, issues deposits for company courses and records teachers’ fees.
What comes up for language schools
Many ways to pay
Participants pay themselves, companies pay for staff, funding bodies pay on invoice.
Company courses
Companies book courses for teams, with a deposit and fixed dates.
Fees and material
Teachers, textbooks and exam fees are the largest expenses.
How Saldiqo helps
- Invoice run for termsParticipant list as CSV, invoices at once.
- Company courses with a depositQuote, deposit, final invoice.
- Record feesTeachers’ invoices per language as a cost centre.
- Exam feesAs a line or a pass-through item.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- English course B1, term, 14 sessions
- German intensive week, 25 hours
- Company course, 10 employees
- Exam preparation, 6 hours
- Textbook as per receipt
- Exam fee re-invoiced as per receipt
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I bill companies that book courses for employees?
With an invoice to the company, with participants and course as lines.
Can I bill term courses for many participants?
Yes. With an invoice run you create all invoices from a CSV file.
Do language schools in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do language schools in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should language schools keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.