Accounting and invoicing for speakers and trainers
Keynotes, in-house training, talks and online seminars: speakers and trainers sell days and fees, travel a lot and get jobs through agencies. Saldiqo writes invoices with fee and travel costs, issues deposits and bills agencies and organisers separately.
What comes up for speakers and trainers
Fee and travel costs
Clients pay a fee and reimburse travel against receipts. Both appear separately on the invoice.
An agency in between
An agency brokers the job and takes a commission or invoices the organiser.
Cancellations and postponements
Events are postponed. A cancellation fee secures income.
How Saldiqo helps
- Invoice with fee and travelBoth as separate lines.
- Agency as a contactInvoice to the agency or the organiser, depending on the contract.
- Deposit on bookingQuote, deposit, final invoice.
- Record travel costsReceipts by phone photo.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Keynote, 45 minutes
- In-house training, full day
- Travel costs as per receipt
- Preparation and coordination, hours
- Online seminar, 2 hours
- Cancellation fee
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I bill through an agency?
You create the agency or organiser as a contact. Depending on the contract you invoice one or the other.
How do I treat travel costs?
You record receipts as expenses and pass them on as a line if they are reimbursed.
Do speakers and trainers in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do speakers and trainers in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should speakers and trainers keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.