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Accounting and invoicing for UX designers

Research, wireframes, prototypes, design systems and workshops: UX designers bill by the day and by project and work for product teams in several countries. Saldiqo creates monthly invoices from days, issues stage invoices for projects and records tools and licences as expenses.

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What comes up for UX designers

Days and projects

Some clients book days, others projects. Both need clear lines.

International teams

Product teams often sit abroad. The tax type and note have to be right.

Tools and licences

Design tools, prototyping and user testing run as subscriptions.

How Saldiqo helps

  • Invoice from daysDay rate as an item, quantity per month.
  • Stage invoices for projectsQuote, deposit, final invoice.
  • Reverse chargeFor businesses in the EU.
  • Record toolsRecord subscriptions with their due date.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • UX research and interviews, 4 person days
  • Wireframes and prototype, milestone 2
  • Design system, set-up
  • Customer journey workshop, full day
  • User test with 8 participants
  • Tool licence re-invoiced as per receipt

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I mix days and projects?

Yes. You create day rate and project flat fees as items.

How do I bill clients in the EU?

With the tax type reverse charge. The rule for the client you clear with your tax adviser.

Do UX designers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do UX designers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should UX designers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.