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Accounting and invoicing for web developers

Projects at a fixed price, hourly rate for changes, maintenance contracts and hosting: a freelance web developer mixes three billing types. Saldiqo issues milestone stage invoices, records hours for extras and creates maintenance invoices on schedule.

Updated:

What comes up for web developers

Fixed price and extras

The project has a fixed price, change requests come later and are billed by the hour. Both have to appear separately.

Maintenance and hosting

After launch updates, backups and hosting run as a monthly or yearly fee.

Clients in several countries

Agencies and startups abroad are common. The tax type depends on the client’s country.

How Saldiqo helps

  • Milestone stage invoicesConcept, build, launch as stage invoices from the quote.
  • Extras by the hourTime tracking, and the invoice line comes from it.
  • Maintenance as a recurring invoiceMonthly or yearly on a fixed date.
  • Reverse charge for EU clientsTax type reverse charge, note on the invoice.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Website development, fixed price, milestone 1 of 3
  • Change requests outside the quote, hours
  • Maintenance and updates, November
  • Hosting, year 2027
  • Domain re-invoiced as per receipt
  • Performance optimisation, flat fee

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

How do I separate fixed price and extras?

The fixed price appears as stage invoices in the quote, extras you record as time and bill separately.

How do I bill clients in other EU countries?

You choose the tax type reverse charge. Which rule applies to the client, you clear with your tax adviser.

Do web developers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do web developers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should web developers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.