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Accounting and invoicing for WordPress developers

Themes, plugins, maintenance packages and licences: WordPress developers earn from projects and maintenance but also pay for plugin and theme licences. Saldiqo creates maintenance invoices on schedule, re-invoices licences and shows per client how much time the site costs.

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What comes up for WordPress developers

Many small maintenance clients

20 sites at 40 euros a month are 20 invoices that look the same.

Passing on licences

Premium plugins and themes run yearly and belong to the client or to you. The invoices have to be assigned.

Effort per client

Some sites cost more time than they earn. You only notice with time tracking.

How Saldiqo helps

  • Recurring invoices per siteMonthly or yearly on schedule.
  • Record licencesExpense with the client’s cost centre, re-invoice as a line.
  • Time trackingEvaluate effort per client.
  • Projects with a depositQuote, deposit, final invoice.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Basic maintenance package, November
  • Premium plugin licence as per receipt, year
  • Theme customisation by effort, hours
  • New page, fixed price
  • Security check and update report
  • Hosting re-invoiced, quarter

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill many maintenance contracts automatically?

Yes. A recurring invoice per client creates each invoice on a fixed date.

How do I re-invoice licences?

You record the invoice as an expense with the client’s cost centre and re-invoice it as a line.

Do WordPress developers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do WordPress developers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should WordPress developers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.