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Accounting and invoicing for SaaS founders

Subscriptions, annual plans, invoices to companies, customers in many countries and running cloud costs: a SaaS founder bills before making a profit. Saldiqo creates subscription invoices for business customers as a series, records cloud and tool costs and shows how much revenue actually arrives.

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What comes up for SaaS founders

Subscriptions and annual plans

Business customers want invoices for monthly or yearly plans, with an invoice number and tax shown.

Customers in many countries

Depending on the customer’s country, different rules apply. Reverse charge for businesses in the EU is routine.

Payment providers

Payments arrive in bundles with fees. They have to be matched to invoices.

How Saldiqo helps

  • Recurring invoices for plansMonthly or yearly invoice per customer on schedule.
  • Reverse chargeTax type for businesses in the EU.
  • Match payoutsUpload the bank statement and match receipts to invoices.
  • Record cloud costsReceipts with due dates.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Software subscription, Team plan, November
  • Software subscription, Business plan, year 2027
  • Additional users, 5 seats
  • Set-up and onboarding, flat fee
  • Priority support, month
  • Credit note: plan change

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill subscriptions automatically?

Yes. A recurring invoice per customer creates the invoice on a fixed date.

Does Saldiqo replace my billing system?

No. Saldiqo writes invoices and matches payments. It does not replace a billing system with automatic collection and usage-based billing.

Do SaaS founders in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do SaaS founders in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should SaaS founders keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.