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Accounting and invoicing for SEO consultants

Audit, strategy, monthly care and workshops: a freelance SEO consultant sells knowledge and time, often with a retainer and training. Saldiqo creates monthly invoices, re-invoices tools and copy and shows per client how much time the care really costs.

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What comes up for SEO consultants

Project and retainer

An audit is a project, the care afterwards a retainer.

Tools and licences

Analysis tools run monthly and are sometimes re-invoiced.

Workshops

Training for teams are jobs of their own with a headcount.

How Saldiqo helps

  • Audit with a depositQuote, deposit, final invoice.
  • Retainer as a recurring invoiceMonthly on schedule.
  • Time tracking per clientEvaluate effort.
  • Workshops by invoiceParticipants and duration as lines.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • SEO audit, report and action plan
  • Monthly care November, 12 hours
  • Keyword research workshop, half a day
  • Tool licence re-invoiced as per receipt
  • Content briefing, 4 articles
  • Reporting and strategy call

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I separate audit and care?

Yes. The audit runs as a project, the care as a recurring invoice.

How do I re-invoice tools?

You record the receipt as an expense with a cost centre and re-invoice it as a line.

Do SEO consultants in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do SEO consultants in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should SEO consultants keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.