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Accounting and invoicing for technical writers

Manuals, API documentation, online help and translation management: technical writers bill by page, hour or flat fee and work for machine builders and software firms. Saldiqo writes invoices with scope, issues stage invoices and records tools and licences.

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What comes up for technical writers

Billing by scope

Pages, chapters, languages or hours: the client wants to see the basis of the price.

Long projects

A manual accompanies product development over months. Stage invoices secure financing.

Tools and licences

Authoring systems, graphics tools and translation memory cost continuously.

How Saldiqo helps

  • Invoice by scopePages or chapters as items with quantity.
  • Stage invoices for projectsQuote, deposit, final invoice.
  • Time trackingCoordination and corrections by effort.
  • Record licencesReceipts with due dates.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • User manual, 60 pages
  • Online help, 40 topics
  • Style guide, flat fee
  • Coordination with development, hours
  • Illustrations and screenshots, flat fee
  • Deposit 30 % at project start

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill by page?

Yes. You create page prices as items and enter the quantity per job.

How do I bill long projects?

With stage invoices from the quote and a final invoice.

Do technical writers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do technical writers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should technical writers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.