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Accounting and invoicing for data protection officers

External data protection officers look after several companies with flat fees, plus audits, training and subject access requests. Saldiqo creates the monthly flat fees on schedule, bills extra work by the hour and shows per client how much time a contract needs.

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What comes up for data protection officers

Clients with a flat fee

A contract has a monthly flat fee for care. Every client gets the same invoice every month.

Extra work

An incident, a subject access request or a new tool costs extra time that is billed by the hour.

Training and audits

They are one-off jobs with a headcount or scope.

How Saldiqo helps

  • Recurring invoice per clientMonthly flat fee on a fixed date.
  • Time trackingRecord and bill extra work per client.
  • Training and auditsQuote, deposit, final invoice.
  • Cost centre per clientEffort and return per contract.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • External data protection officer, November
  • Data protection audit, report and measures
  • Staff training, 2 hours
  • Handling a subject access request, hours
  • Record of processing activities, creation
  • Data protection impact assessment, flat fee

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill client contracts automatically?

Yes. A recurring invoice per client creates the invoice on a fixed date.

How do I bill extra work?

You record the time and take it into the next invoice as a line.

Do data protection officers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do data protection officers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should data protection officers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.