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Accounting and invoicing for wineries

Bulk wine, bottles, tastings, hospitality and merchants: a winery sells through many channels with different prices and invoices. Saldiqo writes invoices to merchants and hospitality, records packaging, labels and contract bottling as expenses and shows how the harvest pays.

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What comes up for wineries

Many channels

Farm-gate sales, online, hospitality, specialist trade and tastings have different prices and payment routes.

Season and stock

The harvest decides the vintage. Income spreads over months, costs for picking, pressing and bottling cluster in autumn.

Events

Tastings, winery festivals and tours are booked, often with a deposit.

How Saldiqo helps

  • Delivery note and invoice for merchantsQuantity, vintage and vineyard as lines.
  • Tastings with a depositQuote, deposit, final invoice.
  • Cost centre per vintageEvaluate costs and revenue per vintage.
  • Capture receiptsLabels, bottles, corks and contract bottling as expenses.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Riesling quality wine, 6 bottles, vintage 2025
  • Wine tasting for 12 people, with a tour
  • Delivery to hospitality as per delivery note
  • Cartons and labels as per receipt
  • Deposit for crates
  • Deposit 30 % for the event

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I evaluate vintages separately?

Yes, with cost centres per vintage.

Does Saldiqo cover flat-rate schemes for farmers?

No. Saldiqo does not cover flat-rate schemes for farmers. Which rule applies to your winery you clear with your tax adviser.

Do wineries in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do wineries in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should wineries keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.