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Accounting and invoicing for catering companies

Buffet, menu, staff, crockery and delivery: in catering an invoice has many parts that change with headcount and date. Saldiqo issues a deposit on order, adjusts the final invoice to the final headcount and records purchases and staff per event.

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What comes up for catering companies

Price by headcount

The quote comes before the final guest count. The final invoice has to reflect the actual number.

Many cost types

Goods, staff, crockery, transport and rentals belong to every event and have to be assigned to it.

Deposit and payment term

Corporate customers pay on terms, private customers before the party.

How Saldiqo helps

  • Quote by headcountMenu price per person, staff and equipment as lines.
  • Deposit and final invoiceDeposit on order, final invoice with the final number.
  • Cost centre per eventAssign goods, staff and rentals and see the result.
  • RemindersPayment reminders with deadlines for overdue invoices.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Buffet, 3 mains and 2 sides, per person, 80 people
  • Service staff, hours
  • Crockery and cutlery, hire
  • Drinks package per person
  • Delivery and set-up
  • Deposit 40 % on order

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

How do I adjust the final invoice to the final headcount?

You change the quantity in the final invoice. It deducts the deposit and shows the rest.

How do I see the margin per event?

With cost centres per event. You assign goods, staff and invoices.

Do catering companies in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do catering companies in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should catering companies keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.