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Accounting and invoicing for coffee roasters

Green coffee from abroad, roasting by origin, subscriptions, hospitality and offices: a roastery buys raw goods in large quantities and sells in bags to many. Saldiqo issues invoices for hospitality and offices, creates subscriptions as recurring invoices and records green coffee and packaging invoices per batch.

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What comes up for coffee roasters

Green coffee from abroad

Purchases in foreign currency or through importers, with long lead times and high goods value.

Subscriptions and regulars

Offices and cafés buy the same quantity every week or month. Subscriptions run automatically.

Online and wholesale

The own shop and hospitality supply have different prices and invoices.

How Saldiqo helps

  • Subscriptions as recurring invoicesFixed quantities are created by a recurring invoice on schedule.
  • Delivery note and invoiceFor changing quantities delivery note and invoice from the same job.
  • Orders from the shopFetch orders from WooCommerce, Shopify or Billbee and bill them.
  • Record green coffee and packagingRecord supplier invoices with their due date.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • House espresso blend, 5 kilograms, Monday delivery
  • Office coffee subscription, November
  • Single origin filter coffee, 1 kilogram
  • Tasting for a team, 8 people
  • Deposit for containers
  • Shipping as per order

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill coffee subscriptions automatically?

Yes. A recurring invoice per customer creates the invoice on schedule.

Can I connect my online shop?

Saldiqo fetches orders from WooCommerce, Shopify or Billbee and creates invoice and delivery note.

Do coffee roasters in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do coffee roasters in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should coffee roasters keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.