Start for free
Language: EN

Accounting and invoicing for restaurants and cafés

Guests pay at the till. But company parties, catering, lunch deals for businesses and bookings with a deposit need invoices. Saldiqo takes over that part and collects the supplier invoices from wholesaler, drinks supplier and energy provider.

Updated:

What comes up for restaurants and cafés

Till and invoice are two worlds

Guests pay through the till system. Companies want an invoice with a recipient, a description and the tax shown, and that does not belong in the till.

Parties with a deposit

Wedding, birthday, company party: you agree menu, headcount and price weeks ahead and ask for a deposit. The final invoice follows after the event.

Regulars on subscription

A business eats at your place every lunchtime and pays once a month. That invoice repeats.

Many suppliers, short terms

Wholesaler, drinks, bread, meat, wine, energy: supplier invoices with different due dates pile up quickly.

How Saldiqo helps

  • Quote, deposit, final invoiceYou write the quote with menu and headcount, issue the deposit straight from the quote and bill after the event.
  • Lunch deal as a recurring invoiceA recurring invoice creates the monthly invoice on a fixed date.
  • Receipts and supplier invoicesPhotograph the invoice or receipt with your phone and enter the due date. Open invoices can be bundled into a batch payment file for online banking.
  • Match paymentsUpload the bank statement and Saldiqo matches payments to invoices. You see who is still open and send a reminder with one click.
  • Cost centres for kitchen, bar and cateringSeparate income and expenses by area and see what earns you money.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Menu, 3 courses, per person, 40 people
  • Drinks package per person
  • Room hire and decoration
  • Lunch deal for October, 22 meals
  • Deposit for the party on 14 November
  • Service by time, hours

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Is Saldiqo a till system?

No. Saldiqo does not replace a till. Guest sales belong in a till system that meets the rules of your country. Saldiqo is for invoices to companies and groups, deposits, reminders and expenses.

How do I bill parties with a deposit?

With a quote, a deposit invoice and a final invoice. The final invoice deducts the deposit paid and shows the remaining amount.

Can I show different tax rates for food and drinks?

Yes. Every invoice line gets its own rate. Which rate applies to which supply depends on the country, see below.

Do restaurants and cafés in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do restaurants and cafés in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should restaurants and cafés keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

Start for free

This page for other countries

Niches in this industry

More industries

All industries

As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.