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Accounting and invoicing for bars and clubs

At night the till takes the money, by day the invoices arrive: drinks suppliers, DJ fees, room hire for parties and company events. Saldiqo writes the invoices for events, records suppliers and fees as expenses and shows what a night really brings.

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What comes up for bars and clubs

Till at night, invoice by day

The evening runs through the till. Private functions, company parties and room hire need an invoice.

Fees and suppliers

DJs, bands, security and drinks suppliers are big expenses that should be assigned to events.

Deposit on booking

Whoever books the venue for a party pays in advance. The final invoice deducts the deposit.

How Saldiqo helps

  • Room hire with a depositQuote, deposit invoice, final invoice after the event.
  • Record fees and suppliersInvoices and receipts as expenses with the event’s cost centre.
  • Result per nightThe report per cost centre shows income and expenses per event.
  • Open itemsReminders for overdue invoices.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Club room hire, Friday evening
  • Minimum spend, flat fee
  • Cloakroom and security, hours
  • Sound and lighting re-invoiced as per receipt
  • Drinks package for 80 people
  • Deposit 30 % on booking

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Does Saldiqo replace the till?

No. Saldiqo is not a till system. The evening’s sales belong in a till that meets the rules of your country.

Can I evaluate results per event?

Yes, with cost centres per event. Income and expenses appear in one report.

Do bars and clubs in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do bars and clubs in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should bars and clubs keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.