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Accounting and invoicing for chocolatiers

Pralines, bars, gift boxes and corporate gifts: a manufactory earns before Easter and Christmas, sells in the shop and supplies corporate customers with individual packaging. Saldiqo writes invoices for corporate gifts, issues deposits and records raw materials and packaging as expenses.

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What comes up for chocolatiers

Corporate gifts

Companies order gift boxes with a logo and a greeting card, often with a deposit and a fixed delivery date.

Seasonal peaks

Christmas and Easter carry the yearly turnover. In those weeks nothing should pile up.

Raw materials and packaging

Cocoa, butter, cream, boxes and ribbons are items with fluctuating prices.

How Saldiqo helps

  • Quote with a depositBoxes, personalisation and delivery as lines, deposit on order.
  • Recurring invoice for regularsSaldiqo creates regular deliveries on schedule.
  • Capture receiptsRecord raw materials and packaging with their due date.
  • Season in viewReport per period.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Gift box with 16 pralines, printed, 120 pieces
  • Personalised greeting card, each
  • Delivery to several addresses
  • Christmas assortment for the office, package
  • Packaging and ribbons as per receipt
  • Deposit 40 % on order

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

How do I bill corporate gifts with a deposit?

With a quote, a deposit invoice on order and a final invoice after delivery.

Does Saldiqo replace the shop till?

No. Saldiqo is not a till system. Sales in the shop belong in a till that meets the rules of your country.

Do chocolatiers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do chocolatiers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should chocolatiers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.