Accounting and invoicing for food trucks

Festival at the weekend, company party on Thursday, market on Saturday: a food truck sells at the hatch and bills larger jobs by invoice. Saldiqo writes invoices to organisers and companies, records pitch fees and purchases as expenses and shows which job pays off.

Updated: 16 October 2026

What comes up for food trucks

Hatch sales and invoices

At the hatch guests pay cash or by card. Company parties and weddings are billed by invoice.

Pitch fees and purchases

Every job costs pitch fee, goods and travel. Only with allocation do you know what is left.

Season and weather

Jobs depend on weather and dates. An overview of open items secures liquidity.

How Saldiqo helps

Flat fee for company eventsQuote with menu price and headcount, deposit, final invoice.
Record pitch feesReceipts as expenses with the job’s cost centre.
Result per jobThe report per cost centre shows income, pitch fee and goods.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

Catering company party, 60 people, menu price
Pitch fee re-invoiced as per receipt
Travel and set-up
Drinks package per person
Deposit 30 % on booking
Minimum sales guarantee from the organiser

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT: Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration: The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice: Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing: Issue invoices within 30 days.
E-invoicing: There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns: VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping: Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment: Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages: Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Does Saldiqo replace my till at the hatch?

No. Saldiqo is not a till system. Sales at the hatch belong in a till that meets the rules of your country.

How do I bill jobs for companies?

With a quote, a deposit and a final invoice.

Do food trucks in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do food trucks in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should food trucks keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.