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Accounting and invoicing for cloud kitchens

A kitchen without a dining room, brands only in the delivery portal, several concepts under one roof: a cloud kitchen earns through platforms and pays commission. Saldiqo separates the brands by cost centre, records portal statements and shows which brand really earns money after commission and goods.

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What comes up for cloud kitchens

Several brands, one kitchen

Burgers, bowls and pasta from the same kitchen have their own prices and goods. The result per brand matters.

Portal commission

Each portal keeps a commission. The statement contains orders, commission and credits.

Company orders

Offices order lunch on invoice. That runs outside the portals.

How Saldiqo helps

  • Cost centre per brandAssign income, goods and commission per brand.
  • Record portal statementsUpload the bank statement and separate receipts per portal, commission as an expense.
  • Company orders by invoiceRecurring invoice for regular offices, invoice for single orders.
  • Record purchasesSupplier invoices with their due date.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Office lunch, 22 menus, week 45
  • Catering platter for a meeting, 12 people
  • Delivery, flat fee
  • Drinks as ordered
  • Deposit for containers
  • Monthly lunch subscription

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I evaluate brands separately?

Yes, with cost centres per brand.

How do I record portal commission?

You upload the bank statement. The receipts are income, and you record the commission as an expense.

Do cloud kitchens in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do cloud kitchens in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should cloud kitchens keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.