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Accounting and invoicing for ice cream parlours

Summer season, scoops at the counter, ice cream cakes to order, delivery to cafés: an ice cream parlour earns the money for the whole year in a few months. Saldiqo writes invoices for cakes, catering and bulk buyers, records milk, sugar and cones and shows how the season went.

Updated:

What comes up for ice cream parlours

Two months for twelve

Most of the turnover falls into the warm months. Winter is time for order and planning.

Cakes and catering

Ice cream cakes and ice cream catering are pre-ordered. A deposit secures date and purchase.

Supply

Cafés, hotels and restaurants buy ice cream in tubs and want an invoice with a delivery note.

How Saldiqo helps

  • Quote and depositCake or catering as a quote, deposit invoice, final invoice.
  • Delivery note and invoiceFor bulk buyers delivery note and invoice from the same job.
  • Season in viewReport per period and cost centre.
  • Capture receiptsMilk, sugar, cones and packaging by phone photo.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Ice cream cake, 12 people, as requested
  • Ice cream catering for a wedding, 80 people
  • Delivery of ice cream tubs, 5 litres, as per delivery note
  • Cones and accessories as per receipt
  • Deposit for transport tubs
  • Deposit 30 % on order

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Does Saldiqo replace the till?

No. Saldiqo is not a till system. Sales at the counter belong in a till that meets the rules of your country.

Can I compare season and off-season?

Yes. The report shows income and expenses per period.

Do ice cream parlours in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do ice cream parlours in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should ice cream parlours keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.