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Accounting and invoicing for gaming creators

Sponsorship from publishers, keys to test, tournament prizes and merchandise: gaming creators often get games and hardware instead of money or on top. Saldiqo writes the invoices to publishers and hardware brands, lets you record keys and devices as payment in kind and captures gear as an expense.

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What comes up for gaming creators

Keys and loaned devices

Game keys, controllers and graphics cards arrive for testing. Some stay with you, some go back. That changes the billing.

Sponsorship at releases

Publishers book videos or streams for the release date. Date, scope and rights are in the contract.

Expensive hardware

Computer, graphics card, capture card and monitor are large items over their useful life.

How Saldiqo helps

  • Invoice to the publisherVideo, stream, date and usage rights as lines.
  • Record payment in kindName product or key with value in the invoice. For a pure exchange mark it paid with the payment method other.
  • Match paymentsUpload the bank statement, and Saldiqo shows which job is paid.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Sponsored video for the release, 12 minutes
  • Stream integration, 2 streams of 3 hours
  • Usage rights for trailer clips, six months
  • Payment in kind: game and accessories worth 120
  • Travel to the event as per receipt
  • Deposit 40 % on signing the contract

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

How do I treat game keys?

Keys you receive in return for content usually count as income at their value. Keys only for testing without consideration you clear with your tax adviser.

Can I depreciate hardware?

In Germany Saldiqo keeps an asset register. For other countries you record the purchase as an expense and clear depreciation with your tax adviser.

Do gaming creators in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do gaming creators in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should gaming creators keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.