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Accounting and invoicing for community managers

Discord, forums, groups, events: community managers look after communities for brands, creators and clubs, often with a monthly fee and some hours of extra work. Saldiqo writes the monthly invoice on schedule and keeps clients apart with cost centres.

Updated:

What comes up for community managers

Monthly fee and extra work

The package covers moderation and care. An event, a relaunch or a crisis costs more.

Several communities

Each community has its own client, its own hours and its own tools.

Events and meetups

Online and offline events need a budget, providers and billing.

How Saldiqo helps

  • Recurring invoice per communitySaldiqo creates the monthly invoice on a fixed date.
  • Time tracking for extra workRecord hours and take them into the invoice as a line.
  • Events with a depositQuote, stage invoice and final invoice for events.
  • Cost centre per clientEvaluate income and expenses per community.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Community care, November
  • Moderation at peak times, hours
  • Online event with 150 participants, planning and delivery
  • Rules and onboarding concept
  • Tool costs re-invoiced as per receipt
  • Deposit for the community meetup

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill my monthly care automatically?

Yes. A recurring invoice per client creates the invoice on a fixed date.

How do I bill events?

With a quote, a deposit invoice and a final invoice. You record provider costs as expenses and re-invoice them if needed.

Do community managers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do community managers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should community managers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.