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Accounting and invoicing for fitness creators

Training programmes, coaching subscriptions, supplement collaborations and clothing: fitness creators earn with reach and with their own products. Saldiqo writes invoices for collaborations, matches subscription payments and lets you record sportswear and products as payment in kind.

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What comes up for fitness creators

Collaboration and own product

Brands pay for posts, and you add your own training plans, subscriptions and coaching. Both businesses need separate billing.

Packages with goods

Sportswear, supplements and equipment arrive as payment. The value of the goods belongs in the statement.

Coaching subscriptions

Monthly fees from clients run automatically. The payments have to be matched.

How Saldiqo helps

  • Invoice for collaborationsPosts, reels, rights and term as lines.
  • Recurring invoice for coachingMonthly subscriptions are created by a recurring invoice on schedule.
  • Products as payment in kindName product and value in the invoice.
  • Cost centre per businessEvaluate collaborations, coaching and merch separately.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Collaboration: 3 reels and 6 stories in a month
  • Coaching subscription, November
  • Training plan, 8 weeks, one-off purchase
  • Payment in kind: sportswear worth 250
  • Studio hire for the shoot as per receipt
  • Rights for use as an ad, three months

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

How do I bill coaching subscriptions?

With a recurring invoice per client. It creates the invoice on a fixed date.

How do I treat sportswear as payment in kind?

You name product and value in the invoice. Whether and how it counts for tax you clear with your tax adviser.

Do fitness creators in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do fitness creators in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should fitness creators keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.