Accounting and invoicing for models
Jobs for catalogues, campaigns, shows and social media: a model works for many clients, often through an agency, with day rates and usage rights. Saldiqo writes the invoices when you bill yourself and matches payments from agency and client.
What comes up for models
Day rate and usage
The fee covers the shoot day, usage comes on top by duration, medium and territory. The invoice shows both separately.
An agency in between
The agency takes a commission and often pays with a delay. You need an overview of who owes what and when.
Costs around the job
Travel, train rides, make-up, clothing and portfolio are expenses that belong to the jobs.
How Saldiqo helps
- Invoice with fee and usageFee and usage rights as separate lines with duration and territory.
- Record agency commissionYou record the agency’s commission as an expense and see what is left.
- Match paymentsUpload the bank statement, and Saldiqo shows which job is paid.
- Photograph receiptsCapture train, taxi, hotel and material with your phone.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Day rate catalogue shoot, 8 hours
- Usage rights print and online, 12 months, Germany
- Travel costs as per receipt
- Fee for social media campaign, 2 postings
- Overtime surcharge
- Deposit when the job is booked
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I bill through the agency?
You create the agency as a contact. Depending on the contract, you invoice the agency or the agency invoices you. You record the commission as an expense.
Do I have to show usage rights separately?
It is common and understandable for clients. You create usage as its own line with duration and territory.
Do models in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do models in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should models keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.