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Accounting and invoicing for online course creators

Video courses, memberships, live cohorts and one-to-one coaching: whoever sells knowledge online has income from the course platform, from payment services and from companies. Saldiqo writes invoices for companies and groups, matches payouts and records tools and ads as expenses.

Updated:

What comes up for online course creators

Several ways to sell

Direct sales through a platform, company bookings by invoice, discount campaigns and partners. Each way has different payments.

Company and group customers

Companies buy seats for teams and want an invoice with an invoice recipient and a payment term.

Ads and tools

Ads, email tool, course platform, payment processing and webinar software are running costs.

How Saldiqo helps

  • Invoices for companies and groupsSeats and term as lines, with a payment term and reminders.
  • Match platform payoutsUpload the bank statement and separate receipts by source.
  • Cost centre per courseAssign income and expenses to a course and see which one pays off.
  • Credit note on refundA refund stays linked to the original invoice.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Access to the video course, 12 months, 5 seats
  • Live cohort, 6 weeks, one seat
  • One-to-one coaching, 3 sessions
  • Company licence for the course
  • Credit note: refund after withdrawal
  • Surcharge for certificate

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I write invoices for companies that book seats?

Yes. You create the company as a contact and write the invoice with seats and term.

How do I handle refunds?

You create a credit note for the invoice. It stays linked to it.

Do online course creators in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do online course creators in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should online course creators keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.