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Accounting and invoicing for thumbnail designers

Thumbnails, intros, overlays, animations: whoever designs for creators delivers many small jobs for a few regular clients. Saldiqo creates collective invoices for the month’s packages, records revisions and matches payments from channels and agencies.

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What comes up for thumbnail and motion designers

Small unit prices, many jobs

One thumbnail costs little, but in a month there are 20 or 50. The invoice has to show quantity and unit price.

Revisions and rush jobs

Clients want changes and fast delivery. Both should appear as lines on the invoice.

Licences and assets

Fonts, stock photos, plug-ins and templates are running costs and sometimes part of the job.

How Saldiqo helps

  • Monthly package as a recurring invoiceFixed packages are created by a recurring invoice on schedule, and you adjust the quantity per month.
  • Items for unit pricesYou create thumbnail, intro, overlay and animation as items.
  • Record licencesCapture subscriptions and purchases with your phone or as a file and assign them to a cost centre.
  • Match paymentsUpload the bank statement, and Saldiqo suggests the matching invoice.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Thumbnail, unit price, 24 in November
  • Two revisions, included
  • Rush delivery within 12 hours
  • Channel intro, 8 seconds, animation
  • Overlay package for livestream
  • Font licence cost re-invoiced as per receipt

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill thumbnails per unit?

Yes. You create the unit price as an item and enter the quantity per invoice.

How do I bill revisions?

Included revisions are in the quote, further ones you bill as a line by effort.

Do thumbnail and motion designers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do thumbnail and motion designers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should thumbnail and motion designers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.