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Accounting and invoicing for UGC creators

You shoot videos that brands use as their own ads: hook, product in hand, call to action, delivered as a raw file. Per job a package of videos, variants and usage rights. Saldiqo writes the invoice for it, issues the deposit from the quote and lets you record what else the brand sent you.

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What comes up for UGC creators

A package instead of one video

Brands usually book three to ten videos with different hooks, plus raw footage and rights for paid ads. Without clear lines you argue about the scope later.

Many brands, many countries

A cosmetics brand from Berlin today, a shop from the Netherlands tomorrow. The tax type on the invoice depends on the client’s country.

Products before the shoot

You get the product for the shoot, often without an invoice. You should record what it was worth before you forget.

How Saldiqo helps

  • Invoice with package scopeVideos, variants, raw footage and usage rights as separate lines, so the brand sees what it gets.
  • Deposit before the shootThe quote becomes the deposit invoice. The final invoice deducts it.
  • Free products as payment in kindIf you get a product instead of money, you write the invoice as usual, state product and value in the description and mark it paid with the payment method other.
  • Brands in other EU countriesFor businesses in other EU countries you choose reverse charge, and Saldiqo adds the note.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • UGC video, 25 seconds, vertical, concept and shoot
  • Three extra hooks as variants
  • Usage rights for paid ads, three months
  • Raw footage in 4K
  • Payment in kind: product set worth 140
  • Deposit 50 % before the shoot starts

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

How do I bill usage rights?

As a separate line with duration and territory in the description. That lets you bill extended use later as its own invoice.

What do I do with free products?

Products you receive for a video usually count as income at their value for tax. Record product and value in the invoice and clear the rest with your tax adviser.

Do UGC creators in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do UGC creators in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should UGC creators keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.