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Accounting and invoicing for newsletter writers

Paid subscriptions, sponsorship in the issue and one-off commissions for copy: a newsletter lives on recurring income and a few sponsors. Saldiqo writes the invoices for sponsors, matches the platform payouts and records tools as expenses.

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What comes up for newsletter writers

Subscriptions and sponsors

The platform pays subscriptions out in bundles. Sponsors pay for slots in single issues or for whole months.

Reach as the price

Sponsors ask for open rate and subscribers. The invoice names slot, issue and term.

Tools and costs

Newsletter platform, email service, design and payment processing have fees that add up.

How Saldiqo helps

  • Sponsorship slots as linesSlot, issues and term appear as separate lines on the invoice.
  • Match payoutsUpload the bank statement and separate the platform receipts by month.
  • Recurring invoice for regular sponsorsIf a sponsor books the same slot every month, a recurring invoice creates it on schedule.
  • Capture expensesRecord platform fees and tools with their due date.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Main slot in the issue, 4 issues
  • Ad slot at the end, one issue
  • Sponsored deep dive, 900 words
  • Regular sponsorship, November
  • Commissioned copy for a client, fee as agreed
  • Discount for multiple bookings

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill regular sponsors automatically?

Yes. A recurring invoice creates the invoice on a fixed date.

How do I treat the platform payout?

It is income from your subscriptions. How you treat it for tax, especially for platforms abroad, you clear with your tax adviser.

Do newsletter writers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do newsletter writers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should newsletter writers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.