Accounting and invoicing for psychotherapy practices
Self-pay, privately insured, supervision, groups and training: a practice has fixed appointments in a weekly rhythm. Saldiqo writes invoices with date and service, keeps details deliberately neutral and reminds politely when payments are missing.
What comes up for psychotherapy practices
Weekly appointments
Therapy runs for months in the same rhythm. Billing repeats per patient.
Particularly sensitive data
The invoice should name only what is necessary. Diagnoses do not belong on invoices.
Supervision and training
Practices offer supervision and courses or take part in them themselves.
How Saldiqo helps
- Recurring invoice per patientAppointments in a fixed rhythm as a monthly collective invoice.
- Neutrally worded serviceService as an item, without a diagnosis.
- No-show feeA separate invoice for no-shows.
- RemindersA friendly reminder with a deadline.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Session, 50 minutes, self-pay
- Monthly invoice: 4 sessions
- Supervision, group, 90 minutes
- No-show fee for an appointment not cancelled
- Training, day rate
- Report by effort
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
What goes on an invoice for psychotherapy?
Name, date, service and amount. Diagnoses do not belong on the invoice. What the insurer requires, you learn from them.
Can I bill appointments together monthly?
Yes. You write one invoice with several appointments as lines.
Do psychotherapy practices in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do psychotherapy practices in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should psychotherapy practices keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.