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Accounting and invoicing for physiotherapy practices

Insured patients through the billing agency, private patients and self-pay directly, plus courses and prevention: a physiotherapy practice has several payment routes. Saldiqo writes invoices to self-pay patients and companies, creates course invoices by invoice run and sends reminders for open items.

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What comes up for physiotherapy practices

Several billing routes

Insured services run through the billing agency. Self-pay, private patients, courses and company offers you write yourself.

Courses and prevention

Back school, pelvic floor or rehab sport are booked and billed in blocks.

No-shows

Appointments not cancelled cost fees. The no-show fee needs an invoice of its own.

How Saldiqo helps

  • Invoice for self-payTreatments as items, with a note on tax exemption in the closing text if you like.
  • Courses by invoice runParticipant list as CSV, all invoices as drafts.
  • No-show feeInvoice for appointments not cancelled.
  • Match paymentsUpload the bank statement, and Saldiqo suggests the invoice.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Physiotherapy session, 30 minutes, self-pay
  • Manual therapy, 30 minutes
  • Back school, 8 sessions
  • No-show fee for an appointment not cancelled
  • Home visit, flat fee
  • Company offer health day

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Does Saldiqo replace billing with the insurers?

No. Billing with public and private insurers runs through your billing agency or practice software. Saldiqo is for your own invoices.

How do I show a tax exemption?

You set the line to 0 % and write the note in the closing text. Which exemption applies, you clear with your tax adviser.

Do physiotherapy practices in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do physiotherapy practices in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should physiotherapy practices keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.