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Accounting and invoicing for occupational and speech therapy

Children, adults, schools, nurseries and care homes: therapy practices often work with institutions and bill group sessions, consulting and home visits outside insurer billing themselves. Saldiqo writes these invoices, sends reminders and shows per institution what is booked and paid.

Updated:

What comes up for therapy practices

Institutions as clients

Schools, nurseries and care homes book group sessions and consulting and pay by invoice.

Home visits and self-pay

Beside insurer billing there are services that you bill directly.

Material and training

Therapy material and training are regular expenses.

How Saldiqo helps

  • Invoice to institutionsGroup session and consulting as lines, with a payment term.
  • Self-payInvoice after treatment, with a tax note if needed.
  • Record training and materialReceipts by phone photo.
  • RemindersKeep open invoices in view, remind with one click.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Group session language support, 6 sessions, nursery
  • Consulting for a care institution, hours
  • Home visit occupational therapy, flat fee
  • Parent meeting and report
  • Therapy material as per receipt
  • Training fee

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Does Saldiqo replace insurer billing?

No. Billing with insurers runs through your billing agency or practice software.

How do I bill group sessions?

With an invoice to the institution, with sessions and participant numbers as lines.

Do therapy practices in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do therapy practices in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should therapy practices keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.